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Contracts

The Santa Fe County Contracts Section allows users to view all Santa Fe County Contracts. Contracts are organized by Division, Item, Contractor, Purpose, Contract Number, Start Date and Expiration Date and can be sorted by Start Date, Division and Contractor. Users can also use the search feature to search key terms.

Santa Fe County manually loads contracts into the contract section as downloadable PDF documents, so if a contract is not currently located on the Sunshine Section, please contact the Santa Fe County Legal Division at (505) 986-6279. Please note, the database was created in 2009, therefore contracts executed prior to 2009 may not be on the database. 

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Division: CLERKS
Item: Maintenance Agreement with Rocky Mountain for machine NP7130F
Contractor: Rocky Mountain
Purpose: For copy machine NP7130F.
Contract Number: 2011-0024-CL/TRV
Start Date: 07/01/2010
Expiration Date: 06/30/2011

Division: CLERKS
Item: Maintenance Agreement with Rocky Mountain for HP laser jet 1200
Contractor: Rocky Mountain
Purpose: For HP laser jet 1200 $186.60 per year.
Contract Number: 2011-0025-CL/TRVF
Start Date: 07/01/2010
Expiration Date: 06/30/2011

Division: CLERKS
Item: Maintenance Agreement with Rocky Mountain for LC 3175
Contractor: Rocky Mountain
Purpose: For Canon LC 3175 $383.85 per year.
Contract Number: 2011-0026-CL/TRV
Start Date: 07/01/2010
Expiration Date: 06/30/2011

Division: CLERKS
Item: Maintenance Agreement with Rocky Mountain Machine LC7301
Contractor: Rocky Mountain
Purpose: For Canon fax/multi-function machine LC7301 $293.22 per year.
Contract Number: 2011-0031-CL/TRV
Start Date: 07/01/2010
Expiration Date: 06/30/2011

Division: Clerks
Item: Amendment No. 2
Contractor: Wordswork
Purpose: Stenography and transcription services - price agreement
Contract Number: 27-0814-FD/MS-B
Start Date: 07/28/2009
Expiration Date: 05/14/2011

Division: Clerks
Item: Master Lease Agreement
Contractor: Xerox
Purpose: Master Lease Agreement with Xerox Multifunction copiers (WC7765PC & WC5665TC). 48 Month Lease Term.
Contract Number: 2010-0435-CL/VO
Start Date: 07/22/2010
Expiration Date: 06/30/2012

Division: CLERKS
Item: Addendum To Maintenance Agreement with Professional Documents Systems
Contractor: Professional Document Systems
Purpose: Both parties desire to enter into Maintenance Agreement 760 with modified and additional items for the equipment in the Santa Fe County Clerk’s Office and as set forth in Attachment A of Maintenance Agreement Number 760 that is incorporated herin.
Contract Number: 2012-0010-CL-TRV
Start Date: 08/29/2011
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Memorandum of Understanding between Santa Fe County and Ingeo Systems, Inc.
Contractor: Ingeo Systems, Inc.
Purpose: This Agreement incorporates all agreements, covenants and understandings between the parties hereto. No prior agreement, covenants or understandings, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this agreement.
Contract Number: 2012-0048-CL-TRV
Start Date: 08/02/2011
Expiration Date: 08/01/2013
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Division: CLERKS
Item: MOU between Santa Fe County and Simplifile, LC
Contractor: Simplifile, LC
Purpose: This agreement establishes the terms and conditions of participation in the Clerk’s electronic filing and recording program, and the Clerk is authorized to receive qualifying documents for filing and recordation in the Clerk’s official records, and authorized filer facilitates for its Customers the electronic recording of documents with governmental entities.
Contract Number: 2012-0049-CL-TI
Start Date: 08/17/2011
Expiration Date: 08/17/2013
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Division: CLERKS
Item: Addendum to Maintenance Agreement with Rocky Mountain Business System Regarding Machine Canon
Contractor: Rocky Mountain Business Systems, Inc
Purpose: This agreement shall be for a one year term from the date it is fully executed by the parties. The agreement shall be fully executed on the date the last party to the agreement has signed it. The Agreement shall be for a term of one year, unless terminated earlier pursuant to Section 3, Termination, of this Agreement. There shall be no pre-payment of services. Services shall be paid in accordance with paragraph 2 below. This Addendum shall be signed and is in conjunction with the maintenance agreement.
Contract Number: 2012-0015-CL/SS
Start Date: 08/29/2011
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Maintenance and Support Agreements
Contractor: Professional Document Systems
Purpose: The Customer will assign a Key Operator who will be responsible for performing regular operators care and adjustments, answering operator questions and problems, and placing any calls to the PDS support staff. Emergency calls caused by non-performance of regular operator care and adjustment procedures or by persons other than the designated persons will be charged to the customer at then applicable rates.
Contract Number: 2013-0142-CL-MS
Start Date: 10/15/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Maintenance Support Agreement with PDS for Clerks
Contractor: Professional Document System
Purpose: Following PDS’s reasonable efforts to resolve the problems by telephone, PDS will provide on-site Maintenance Services at Licensee’s facilities in connection with the correction of any level I, or II issue within eight business hours and within 16 business hours for Level III issues at no additional costs to the customer.
Contract Number: 2013-0143-CL
Start Date: 10/15/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Maintenance Support Agreement with PDS for Clerk
Contractor: Professional Service Agreement
Purpose: Preventative maintenance on hardware items listed in attachment will be performed in accordance with the Manufacturer suggested guidelines.
Contract Number: 2013-0142-CL-MS
Start Date: 10/15/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Maintenance Support Agreement with PDS for Clerk
Contractor: Professional Document System
Purpose: The Customer will assign a “key operator” who will be responsible for performing regular operator care and adjustments, answering operator questions and problems, and placing any calls to the PDS Support Staff. Emergency calls caused by non-performance of regular operator care and adjustment procedures or by persons other than the designated person(s) will be charged to the customer at then applicable rates.
Contract Number: 2013-0141-CL/MS
Start Date: 10/15/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Addendum Maintenance Agreement With RMBS
Contractor: Rocky Mountain Business Systems, Inc.
Purpose: Contractor has proposed a Maintenance Agreement which is acceptable in part but requires the removal of certain terms and the additional of certain terms.
Contract Number: 2013-0134-CL-SS
Start Date: 10/09/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Xerox Lease Agreement Model
Contractor: Xerox Corporation
Purpose: The products are subject solely to the terms in the Negotiated contract identified on the face of this Agreement, and for any option you have selected that is not addressed in the negotiated contract the then-current standard Xerox terms for such option.
Contract Number: 2013-0200-CL-SS
Start Date: 11/05/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Memorandum of Agreement between Santa Fe County and Professional Document Systems, Inc.
Contractor: Professional Document Systems, Inc.
Purpose: A Memorandum of Agreement between Santa Fe County and Professional Document Systems Inc. to permanently record documents.
Contract Number: 2013-0241-CL-PLMOAPDS
Start Date: 02/08/2013
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Addendum to Maintenance Agreement
Contractor: Professional Document Systems
Purpose: Addendum to maintenance agreement with professional document systems regarding office equipment
Contract Number: 2014-0059-CL-PL
Start Date: 08/06/2012
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Addendum to Maintenance Agreement
Contractor: Professional Document System
Purpose: Addendum to maintenance agreement with Professional Document Systems regarding office equipment
Contract Number: 2014-0058-CL-PL
Start Date: 08/07/2013
Expiration Date: 00/00/0000
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Division: CLERKS
Item: Addendum to PDS Maintenance Agreement
Contractor: Canon MS 300 and Scanpro 200
Purpose: Addendum to maintenance agreement with professional document systems regarding card readers, Canon MS 300 and Scanpro 200 SFC Clerk’s office
Contract Number: 2014-0149-CL-JG
Start Date: 11/05/2013
Expiration Date: 00/00/0000
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