Accounts Payable

The Accounts Payable section is responsible for making disbursements (along with any fiscal agent pass through disbursements) on a daily basis, on behalf of all purchases of goods and services made by Santa Fe County, with the exception of employee’s salaries. See Payroll Section.
Other responsibilities include:

  • Audit, review and reconciliation of all incoming invoices to supporting documentation requested for payment prior to processing and issuing warrants (checks), including travel reimbursements for all Santa Fe County Departments, Divisions, and Offices.
  • Host Countywide Accounts Payable Workgroup to conduct trainings to all Departments, Divisions, and Offices to ensure consistent and accurate application of policies and procedures are maintained.
  • Liquidate encumbrances, when applicable
  • Maintain file copies for all payments processed
  • Annual distribution and filing of 1099’s 

Vendor Registration Forms:

Vendors are required to complete this W-9 form to establish a vendor number within Santa Fe County or if any vendor information has changed; business name, address, Tax ID Number(TIN). This form must be completed, signed and returned to the Finance Division by mail, fax or email.

Attn: Vendor Registration Form

Mail to:P.O. Box 276
Santa Fe , NM 87504-0276
Fax: (505) 986-6277 or (505) 983-2487

Download the Santa Fe County Information Form (may be used as a substitute W-9 Form) by clicking on either the Excel or PDF link below.

Vendors may contact any of the following staff for any questions or concerns regarding invoices or payments. NM law states net terms are 30 days. If your business offers discounts for net terms of 10 days, please contact the Accounts Payable Supervisor.

Adamina Pino, A/P Supervisor

Vendor Name Beginning with Letters: A - H
Dorothy Vigil
Accounting Technician
Phone (505) 986-6218

Vendor Name Beginning with Letters: : I – M & Utility Bills
Roxanne Lujan
Accounting Technician Senior
Phone (505) 995-2782

Vendor Name Beginning with Letters: N - Z
Dolores Olivas
Accounting Technician Senior
Phone (505) 995-2783

Business Hours:
Monday - Friday
8 a.m. - 5 p.m.
CLOSED Saturdays, Sundays and County Holidays

Office Location
142 W. Palace Ave - 2nd Floor
Santa Fe , NM 87501-2071

Mailing Address
PO Box 276
Santa Fe , NM 87504-0276
Main Phone: (505) 986-6375
Fax: (505) 986-6277